Administrative Assistant

Financial services firm is seeking an Administrative Assistant to join their team. This is a temp to potential perm opportunity. The ideal candidate will have 2-4 years of administrative experience within a corporate/professional setting. Must have excellent communication skills.

Temporary position with potential to go perm

Fully onsite, Monday - Friday

Pay rate: $30-35/hr

Responsibilities:

• Manage calendars, scheduling, and meeting logistics for Executive & team.
• Coordinate travel arrangements and process expense reports promptly and accurately.
• Prepare, format, and proofread correspondence, presentations, and client-facing materials.
• Answer and direct phone calls, emails, and inquiries professionally and efficiently.
• Maintain organized filing systems for client records and documentation to ensure accessibility.
• Assist with onboarding new clients, including preparing welcome materials and tracking documentation.
• Order office supplies and manage general administrative needs of the team.
• Support special projects and event planning as needed, contributing to team success.

Requirements:

• Bachelor’s degree preferred, ideally in a related field such as business administration.
• 2+ years of administrative experience, preferably in financial or professional services.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills with a professional demeanor.
• Highly organized with strong attention to detail and the ability to multitask.
• Ability to prioritize tasks in a fast-paced environment and meet deadlines.
• Experience handling sensitive and confidential information with discretion.
• Strong client-service orientation and ability to collaborate effectively with teams.