Administrative Assistant

Our client a well known Insurance Company is seeking an Administrative Assistant

What You'll Do:

• Manages calendar, balances and prioritizes demands on time and focus; including handling of last-minute scheduling conflicts.

• Provide administrative support (attendance, ordering supplies, coordinate, and schedule meetings) and prepare meeting materials and presentations, and follow up on meeting action items.

• Event coordination and special projects: Plans and coordinates internal and external events, meetings, and conferences. Manage special projects and initiatives as assigned by executives.

• Manage expense reporting: Reconciles travel expenses and processes other expenses.

• Maintain organization charts

• Provide back up support to technology assistants

• Assist HR and all divisional people managers with on-boarding for new employees.

• Manage secure and sensitive information.

• Other administrative duties as assigned.

Administrative Skills

• Proficient with Microsoft Suite (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills.

• Strong organizational skills and ability to multitask.

• Attention to detail and problem-solving skills.

• Ability to work independently with minimal supervision.

• Professional demeanor and ability to maintain confidentiality.

What You'll Bring:

• Demonstrates a strong sense of urgency.

• Possesses a clear understanding of priorities.

• Must be discreet in handling confidential information.

• Must be a team player.

• Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives.

• Bachelor’s degree preferred.