Administrative Assistant

Job ID: 221929

Administrative Assistant - Records

Agency Information:

Topeka Correctional Facility

815 SE Rice Road

Topeka, KS 66607

Job Posting Closes: July 20th, 2026

About the Position

Compensation: $15.18/hourly

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Position Summary & Responsibilities

The purpose of this position is to provide clerical support to members of Classification, Unit Team, and Programs. The mission of this position is to ensure that procedures and processes are addressed in a timely fashion. The goal of this position is to provide support and assistance to the records office staff and the Classification Administrator.

Job Responsibilities may include but are not limited to the following:

• Process all detainers according to policy and procedure as they arrive, completing all needed steps within 7 days. -=
• Complete necessary paperwork within 5 working days of request from inmate for mandatory disposition of detainers (180-day writ) or executive clemency. Print prisoner review board minutes from Toads and distribute.
• Prepare master files for intakes
• Provide back up support to other records personnel in imaging process, facility count procedures, daily entry of moves in computer system, intake procedures and release processes.

Qualifications

• Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency

• Completion of the Department’s Supervisory Training Course.
• Ability to deal effectively with individuals.
• Knowledge of procedures and practices of supervising inmates confined to an adult maximum correctional institution.
• Ability to use physical force as warranted subduing violent inmates.
• Limited independent work experience in general corrections.
• Three years of experience in corrections or detention work.

• Must have a Valid High School Diploma or Equivalent.
• Must possess good overall physical & mental condition consistent with the unassisted ability to perform, with or without reasonable accommodation, essential functions of a Administrative Assistant.
• Must take and pass drug screen, background check, and two Tuberculosis (TB) tests.
• Must be a current United States Citizen.
• Must be free of misdemeanor convictions involving domestic battery as an adult unless the conviction was for a battery committed prior to July 1, 1997, and has been expunged. Must be free of felony convictions.

Recruiter Contact Information

Mailing Address: 815 SE Rice Road, Topeka, KS 66607

See the helpful links below to assist in completing your application:

Instructions:

Required Documents for this Application to be Complete

Upload these on the Attachments step in your My Job Application page:

• Transcripts
• Cover Letter
• Resume
• DD214 (if you are claiming Veteran’s Preference)
• Kansas Tax Clearance Certificate

Tax Clearance Certificate Information

Work Authorization & Employment Eligibility

The Kansas Department of Corrections (KDOC) does not sponsor employment visas for any positions and does not participate in the STEM-OPT extension program. All candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment without the need for current or future visa sponsorship.

E-Verify Participation

KDOC participates in E-Verify and will provide the federal government with the information from your Form I-9 to confirm authorization to work in the United States. For more information about E-Verify, please visit E-Verify.gov. For information about your rights under the Immigrant and Employee Rights Section (IER), please visit justice.gov/crt/immigrant-and-employee-rights-section.

How to Request and submit a Kansas Tax Clearance

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.