Administrative Assistant - Records

Important Recruitment Information for this vacancy

Job Posting closes: 07/10/2026

Required documents uploaded by: 07/13/2026

Agency Information: Hutchinson Correctional Facility

About the Position: Administrative Assistant – Records

Who can apply: External

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: 40 hours weekly

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Administrative, Clerical, Assistant

Compensation: Starting at $15.18 Hourly, $31,574.10 Annually

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

Comprehensive Medical, Dental, Vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

This position is responsible for processing visitation applications, maintaining the visitor database, scheduling non-contact visits, answering offender requests regarding visitation, processing sex offender overrides, preparing daily reports, scanning visitation documentation for offender electronic files, filing, and performing other duties as assigned.

Minimum Qualifications:

Six months of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Selection Process:

Applicants selected for interviews will be evaluated by an interview panel using performance/behavior-based interview questions. The interview panel will make recommendations to Warden for final approval. A second interview may be conducted. Applicants will be subject to background check and criminal history investigation; must pass a drug screen and a TB test unless promoting, transferring, or demoting from another safety sensitive position within the same agency; and possess a valid Driver’s License.

E-Verify:

This employer participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers can only use E-Verify once you have accepted a job offer and complete the form.

Recruiter Contact Information:

Name: Jade Winters

Email: HCF.Recruitment@ks.gov

Phone: 620-625-7250

Job Application Process:

First Sign in or register as a New User.

Complete or update your contact information on the Careers > My Contact Information page. *This information is included in all your job applications.

Upload required documents listed below for the Careers > My Job Applications page. *This information is included in all your job applications.

Start your draft job application, upload other required documents, and submit when it is complete.

Manage your draft and submitted applications on the Careers > My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Career > My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete:

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference:

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference:

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity:

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.