Administrative Assistant

Part-Time Administrative Assistant (20 Hours per Week)

Position Summary

The Part-Time Administrative Assistant (20 hours per week) provides administrative, operational, and marketing support to ensure the efficient day-to-day functioning of the practice. This position assists with credentialing, human resources administration, accounts payable, marketing initiatives, and general office operations while maintaining a high level of organization, accuracy, and professionalism.

Essential Duties and Responsibilities

Credentialing & Provider Support

• Assist with provider credentialing and payer contracting follow-up.
• Maintain and update provider information in CAQH.
• Track credentialing and contracting deadlines and documentation.

Human Resources Support

• Assist with ADP HR maintenance and employee record updates.
• Coordinate and assign required employee compliance and training modules.
• Support HR administrative functions as assigned.

Accounting & Financial Support

• Process accounts payable by paying vendor invoices in a timely manner.
• Enter invoices and financial data into QuickBooks Online (QBO).
• Assist with financial record organization and invoice processing as assigned.

Administrative Support

• Open and distribute incoming mail.
• Scan, organize, and electronically file documents.
• Maintain organized electronic and paper filing systems.
• Provide general administrative support to leadership as needed.

Marketing Support

• Assist with marketing coordination and execution.
• Maintain the practice marketing calendar in collaboration with the Clinical Manager.
• Assist with social media content, newsletters, and marketing communications as assigned.
• Coordinate marketing events and community outreach logistics.

Staff Engagement & Meeting Support

• Coordinate staff appreciation events, birthdays, celebrations, and employee recognition programs.
• Record and distribute meeting minutes for staff and leadership meetings.
• Assist with planning internal meetings and special events.

Qualifications

• Excellent organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficient with Microsoft Office and Google Workspace.
• Experience with QuickBooks Online (QBO) preferred.
• Experience with ADP HR systems preferred.
• Experience with healthcare credentialing and CAQH preferred.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise professionalism at all times.

Pay: $25.99 - $31.30 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Santa Rosa, CA 95403