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Administrative Assistant 2, Physician Assistant Studies (1983)
Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.
Administrative Assistant 2, Physician Assistant Studies (1983)
Pocatello - Main
Institution Information
Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!
Job Description
To perform complex secretarial, office administration, and public relations assignments; perform related work.
To serve as a key administrative and operational support member of the Physician Assistant Studies Program by staffing the Pocatello main office and providing comprehensive support to students, faculty, and program leadership. This position ensures efficient office operations, coordinates events, maintains records, supports communication and compliance efforts, and assists with alumni engagement. Additionally, the role functions as an integral support to the Clinical Year Team, providing focused administrative and logistical support to ensure clinical year students, preceptors, and faculty meet program needs and ARC-PA standards.
This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.
Key Responsibilities
Clinical Year Support
- Support the Clinical Year Team and clinical rotation management
- Provide logistical support for key program events and awards, including orientation, Summative Week, Graduation Celebration, and Preceptor of the Year.
- Provide administrative support to the Clinical Year team for ongoing rotation communications to students and preceptors.
- Assemble and distribute preceptor packets, hour certificates, and recognition materials.
- Compile and format student bio sketches and CVs for the incoming clinical cohort.
- Collect and file comprehensive preceptor records alongside the Data Coordinator and Director of Compliance, ensuring CVs, board certifications, vetting documentation, state licensure, and university affiliate faculty status are on record.
Administrative Operations and Program Support
- Serve as the primary point of contact for the Pocatello office; answer phones, respond to inquiries, monitor voicemail, and greet guests.
- Purchase and track the inventory of office supplies for the Pocatello campus.
- Oversee the order, cleanliness, and functionality of program common spaces.
- Process and distribute mail for faculty, staff, and students.
- Maintain updated contact directories for faculty, staff, and students within the program, university, and affiliated organizations.
- Prepare and organize print materials, directories, and office signage, including name badges, locker assignments, and physical skills pass-off schedules.
- Coordinate logistics and schedule meetings for internal events and activities.
- Provide administrative support for program events, including scheduling, catering, reservations, materials preparation, meeting minutes, and follow-up.
- Participate as a member of the Strategic Action Plan team.
- Serve as a departmental P-card holder for office purchasing; reconcile purchases and submit documentation per university policy.
- Maintain digital and physical records for students and personnel in compliance with ARC-PA and ISU file retention policies.
- Assist with archiving and file management in accordance with university protocols.
- Provide administrative support to internal committees, including the Performance Evaluation Committee, PA Program Advisory Committee, and PAS Advisory Board.
- Provide basic admissions information and phone advising for prospective students.
- Support admission operations by coordinating interview day hospitality, preparing interview materials, and scheduling interviews in collaboration with the Admissions Coordinator.
- Update and maintain the program's alumni database.
- Process credentialing paperwork and education verification forms, tracking their completion status.
- Support program recruitment, marketing, and communications functions.
Leadership and Faculty Support
- Assist the Program Director and Associate Director(s) with internal communications, university activities, and calendar scheduling.
- Coordinate logistics for faculty meetings, retreats, and special events.
- Provide administrative and clerical support for accreditation documentation and compliance tracking.
Additional Responsibilities
- Maintain a consistent schedule aligned with university operations.
- Perform other reasonable administrative duties as assigned.
Minimum Qualifications
Good knowledge of:
- Office support functions including word processing, filing, composing a variety of business documents and reception.
- Researching, compiling, and summarizing data for reports.
Experience:
- Interpreting, applying and explaining complex information such as regulations, policies or services.
- Independently solving problems/performing liaison activities in a work setting.
- Coordinating activities requiring complex arrangements.
Specialty Items - Some positions at ISU may require one or more of the following:
Some knowledge of:
- Financial record keeping.
- Supervisory practices.
- Legal terminology.
- Investigative procedures.
- Public Relations.
- Using dictation/transcription equipment & taking minutes.
Additional Information
ISU minimum for this classification is $19.01/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before May 12, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.
Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.
Posting Number: req2722
Type: Working 12 months per year
Position: Classified Staff
Division: Division of Health Sciences
Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.
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