Administrative Assistant, Finance and Fundraising

Summary:
The Administrative Assistant provides administrative support in a small, busy affordable housing nonprofit organization, with a focus on accounting and fundraising. The position provides functional administrative support to the Finance Director and Executive Director; maintains confidential files and accurate data entry information in QuickBooks Online and donor management database, including accounting-related tasks and fundraising support while following the organization’s administrative policies and procedures. Provides general office support as needed.

Roles and Responsibilities

· Communicates clearly and professionally in interactions with tenants, vendors, donors, staff, and volunteers

· Administrative tasks using Excel, QuickBooks Online, and Donor Management database

· Provide general office support to Finance Director, Executive Director and Housing Director including scheduling, filing, copying, email, mail, fax, scan

· Record the essential day-to-day accounts payable and accounts receivables transactions into QuickBooks Online.

· Handle monthly office supply orders, checking inventory and initiating purchase via Amazon portal.

· Maintain an accurate and organized file system, both paper and digital

· Support fundraising efforts: event planning assistance, outreach to donors and corporate sponsors, donor acknowledgement, donation tracking and data entry, assist with grant writing and foundation documentation

· Facilitate mailings and mail distribution, including mail merge, direct mail, phone and email outreach to donors and corporate sponsors

· Maintains continuity of work operations by documenting and communicating needed actions and resolution

Qualifications

· Proficient computer and typing skills, including mail merge for direct mail and email

· Excellent phone etiquette, professional communication skills and great customer service

· High Attention to detail and accuracy with strong organizational and time management skills

· Proficiency with Microsoft Office: Word, Excel, and Outlook

· Basic understanding of accounting principles and financial data, processes, and procedures.

Strong hands-on experience with QuickBooks.

· Strong verbal and written communication skills.

· Sense of humor, flexibility, self-motivation, self-advocacy, creative problem-solving skills and willingness to learn new skills

Schedule: Job Type:Part-time in office in Lexington, Monday to Friday, 15–20 hour week

Experience:
Administrative support, office administration, Data entry, mail merge, database management

Microsoft Office, Excel data entry, QuickBooks data entry 1 year (Preferred)

Experience with fundraising and/or working with nonprofit organizations a plus

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Work Location: In person