Administrative Assistant-Fine Arts Department

Primary Purpose:

Assist the Director of Fine Arts in daily operations, maintaining and managing budgets, placing and processing purchase orders, and clerical services.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in typing, word processing, bookkeeping, and file maintenance

Effective communication and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Demonstrate the ability to handle multiple tasks at the same time and deal with timelines

Telephone skills, computer organization and calendar management.

Experience:

One to three years of secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Supervisory Responsibility:

None Equipment Used: Personal computer, calculator, printer, copier, and multi-line phone

Equipment Used:

Personal computer, calculator, printer, copier, and multi-line phone

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting, standing, climbing, bending, kneeling and reaching

Motion: Frequent walking, repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment : May work prolonged or irregular hours; occasional district wide travel.

Mental Demands : Work with frequent interruptions; maintain emotional control under stress; frequent prolonged and irregular hours. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be require