Administrative Assistant in Financial Advisory Firm

Administrative Assistant in Financial Advisory Firm with opportunity to Advance

Location: 80918 Colorado Springs – On-site Position Type: Full-Time (40 hours/week)

Your organizational skills and proactive attitude will be vital in supporting daily operations and ensuring a seamless client experience. You'll handle a variety of administrative tasks and provide outstanding customer support.

Compensation: $45,000–$55,000 base+ negotiable for experience/credentials; PTO earned for 6 holidays, 4 personal days, 5 vacation days; retirement plan match; reimbursed licensing exams & study materials.

Who We Are

We are a small, family-owned Financial Advisory and RIA Firm serving multi-generational clients for over 35 years. As a team of 6, we pride ourselves on white-glove service, fiduciary integrity, and a warm, caring culture. This is not a corporate call-center. Every team member knows every client by name.

The Role

Start as our Administrative Assistant and, with initiative, there is an opportunity to advance to ParaPlanner (2-5 years) and Associate Advisor Track (5-10 years). We will reimburse you for your Series 7, 66, Life/Health licenses, and CFP® coursework if you show initiative.

Administrative Assistant

Client Experience (50%)

· Greet clients (in-person & phone), schedule reviews, send correspondence. Excellent phone etiquette

· Prepare meeting materials, scan/organize documents, update and maintain client information in CRM and compliance systems

· Process paperwork and service requests, account openings, transfers, RMDs, and beneficiary changes.

Team Support (50%)

· Call Service providers and request information, verify details, prepare organized, accurate work product

· Gather investment research, strategy proposals, and insurance illustrations.

· Ad-hoc projects (ex. convert paper files to digital, explore new technologies for adoption).

· Maintain processes and procedures, manage office supplies, other general office duties to include both physical and digital filing, data entry, document preparation and management

Paraplanner Track (upon licensure & mastery) Year 2–3+: optional with initiative

· Build financial plans in MoneyGuidePro/IncomeLabs.

• Run “what-if” scenarios, insurance audits, Roth conversions.
• Draft review summaries and sit in on client meetings (shadow → co-present).
• Earn seat at morning huddle; eventual path to Associate Advisor.

Who Thrives Here

• Detail-obsessed but warm—can catch a $0.03 discrepancy and make a grieving widow feel heard.
• Tech-comfortable: Proficient in Microsoft Office; quick learner of CRM/portfolio software.
• Growth mindset: 2- or 4-year degree or equivalent experience; desire to learn.
• Self-Confident: be able to work in a family office and adapt to relational dynamics.
• Long-term fit: Seeking a career, not a résumé line. We promote from within.

Requirements

• 1–3 years administrative assistant experience (financial services a plus, not required). Proven office experience with strong organizational skills and attention to detail
• Cleanly available M–F 8:00–5:00; rare overtime.
• Clean financial history, background check and fingerprinting required.
• We judge character over credentials, and critical thinking ability over existing knowledge.
• Bonus: Notary, prior accounting, math or science background (we work with many engineers)

What We Invest in You

• Professional Development & Licensing: We reimburse for Series 7, 66 and insurance exams + study materials after 6 months.
• Education: Reimburse CFP® coursework after 36 months.
• Retirement Plan: Company matching retirement plan (SIMPLE IRA currently)
• Mentorship: 1:1 with primary advisor; quarterly reviews with written growth plan.
• PTO earned for 6 holidays, 4 personal days, 5 vacation days; increases with longevity

To Apply

Required: Resume + Cover letter In Subject: “Admin → Paraplanner – [Your Name]”.

In your cover letter, answer: “How do you decide whether to ask for help or to find an answer yourself?” Also please note hire date availability

Applications close May 15, 2026. No calls or recruiters.

Pay: $22.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off
• Professional development assistance
• Retirement plan

Application Question(s):

• In the cover letter please answer: How do you decide when to ask for help or to find an answer yourself?
• What is your start date availability?

Work Location: In person