Administrative Assistant (LADIES ONLY)

*URGENT HIRING*
*Only apply if you can join immediately (LADIES ONLY)*

As the Administrative Assistant, you will play a pivotal role in managing the salon's finances, HR tasks, inventory, purchasing, and other administrative duties. The successful candidate will demonstrate strong organizational skills, an understanding of accounting, and a proactive approach to problem-solving.

Key Responsibilities:

Finances/Accounting:

• Process and request all payments, including utilities and vendor invoices.
• Record all expenses in the accounting sheet accurately and timely.
• Manage cash flow and handle daily cash transactions.
• Request invoices and create receipts for all expenses, maintaining organized monthly files.
• Support payroll processing, ensuring timely and accurate payments to staff.

HR/Admin:

• Regularly update and maintain staff files and records.
• Draft various internal documents including warning letters, offer letters, end-of-service letters, salary certificates, etc...
• Monitor the operations email daily, promptly forwarding and addressing emails.
• Track staff leave and manage leave records.
• Apply for Medical Commission appointments, government contracts, visas, ID renewals, and other government-related tasks.
• Update staff schedules monthly
• Add new services and retail products to the Salon System

Inventory/Purchasing:

• Handle inquiries from suppliers and maintain strong vendor relationships.
• Create purchase orders based on management-approved requisitions.
• Update the inventory sheet regularly
• Input any new retail products into the Salon's System

Other Duties:

• Coordinate with maintenance personnel for necessary repairs and oversee work when required.
• Prepare accommodation for new team members.
• Collaborate with marketing personnel to post on Instagram, Tik Tok, Facebook, etc...
• Support the reception team whenever needed.

Qualifications:

• Previous experience as an Administrative Assistant or in a similar role
• Strong organizational and multitasking abilities with a keen attention to detail.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
• Excellent communication skills, both written and verbal.
• Ability to work independently while being part of a team-focused environment.

Job Type: Full-time

Pay: From QAR3,000.00 per month

Language:

• English (Required)