Administrative Assistant / Operations Coordinator (Part-Time)

Administrative Assistant / Operations Coordinator (Part-Time)

San Diego, CA (Hybrid) or Remote
K-Books Accounting, Inc.
$20–$25/hour | Part-Time | Growth Opportunity

About Us

K-Books Accounting, Inc. is a growing bookkeeping and advisory firm supporting small businesses with organization, financial clarity, and reliable systems. We work closely with our clients and value professionalism, attention to detail, and strong communication.

We are looking for a highly organized and proactive Administrative Assistant to support daily operations and help keep our business running smoothly.

The Role

This is a hands-on support role focused on organization, follow-through, and execution. You will work closely with the Founder to help manage day-to-day administrative and operational tasks.

This role is ideal for someone who is reliable, detail-oriented, and enjoys keeping things organized and on track.

What You’ll Do

Administrative Support

• Manage calendar scheduling and meeting coordination
• Organize emails and assist with follow-ups
• Prepare and format documents, reports, and client communications

Operations Support

• Track tasks, deadlines, and client deliverables
• Assist with organizing workflows and keeping projects on track
• Support internal team coordination

Client Support

• Assist with onboarding new clients (collecting documents, setting up folders)
• Follow up on missing information and documents
• Maintain professional and timely communication

Bookkeeping & Data Entry Support

• Assist with data entry and organization in QuickBooks Online
• Upload and organize financial documents
• Help track invoices and payments

What We’re Looking For

• 1+ year of administrative or office support experience
• Strong organizational and time management skills
• High attention to detail and accuracy
• Clear and professional communication (written and verbal)
• Comfortable with technology and learning new systems
• Reliable, proactive, and able to follow instructions

Nice to Have (Not Required)

• Experience with QuickBooks Online
• Experience in bookkeeping or accounting support
• Familiarity with Google Drive, Excel, or task management tools

Key Traits for Success

• You are organized and dependable
• You follow through and complete tasks on time
• You communicate clearly and professionally
• You are comfortable asking questions when needed
• You enjoy supporting a growing business

Compensation & Schedule

• $20–$25/hour (based on experience)
• Part-time (flexible hours, ~15–25 hours/week)
• Hybrid (San Diego)

Growth Opportunity

This role has the potential to grow as the company expands, with opportunities to take on additional responsibilities over time.

How to Apply

Please submit your resume along with a short message telling us why you’d be a great fit for this role.

Pay: From $20.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in San Diego, CA 92107