Administrative Assistant (Part-Time)

Administrative Assistant (Part-Time)

Community Solutions of Central Oregon
Bend, OR (Hybrid)
$22/hour | 6 hours per week

Reports To: Executive Director

Prepared Date: 3/19/26

About Community Solutions of Central Oregon

Community Solutions of Central Oregon is a community dispute resolution center serving Deschutes, Jefferson, and Crook counties. We provide mediation, facilitated dialogue, and training to support individuals navigating family law matters, neighbor-to-neighbor disputes, and other civil conflicts. Our work strengthens community capacity for constructive communication and collaborative problem-solving.

Position Overview

Community Solutions is seeking a highly organized and detail-oriented Administrative Assistant to support core administrative and coordination functions. This is a part-time role ideal for someone who is reliable, efficient, and able to handle sensitive information with discretion.

The role focuses on scheduling, data management, and administrative support to help ensure smooth day-to-day operations.

Key Responsibilities

Scheduling & Coordination

• Schedule mediation sessions (in-person and virtual)
• Coordinate availability between mediators and participants
• Send confirmations and manage rescheduling as needed

Data Management & Reporting

• Maintain accurate records of cases and services
• Enter and update data in tracking systems or spreadsheets
• Assist with simple reports (monthly, grant-related, internal)

Basic Accounts Receivable Support

• Enter invoices for payments and cash receipts into QuickBooks

Administrative Support

• Monitor and respond to basic email inquiries
• Organize documents and maintain files
• Provide general administrative support as needed

Mediation-Specific Expectations

• Maintain strict confidentiality of all participant and case information
• Communicate with professionalism and respect
• Support a process that is neutral, accessible, and inclusive
• Handle sensitive information with discretion

Qualifications

• Strong organization and attention to detail
• Ability to work independently and manage a small workload
• Clear written communication skills
• Comfort with basic tools (email, scheduling, spreadsheets)
• High level of discretion

Preferred Qualifications

• Administrative or coordination experience
• Familiarity with mediation, legal, or nonprofit settings

Work Environment

• Primarily remote
• Flexible scheduling within weekly hours
• Small team, collaborative environment

Additional Information

This is a limited-hours role with a focused scope. The ideal candidate is dependable, efficient, and able to consistently manage details and follow-through with minimal oversight.

Pay: $22.00 per hour

Benefits:

• Flexible schedule

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Bend, OR 97703