Administrative Assistant Part- time

About Movius

At Movius, we solve a critical gap companies face with employee-to-client communication over voice and messaging. We are the leading global provider of Secure Communication as a Service (SCaaS™). Our flagship solution, MultiLine™, enhances workflows, resolves compliance gaps, and unifies cross-channel messaging. Movius AI-powered solutions enable businesses to build strong, lasting customer relationships in a company-owned, controllable system. Welcome to Phone 3.0™.

Headquartered in Alpharetta, GA, with offices in New York, Silicon Valley, Bangalore, and London, Movius partners with leading carriers like T-Mobile, Vodafone, TELUS, BT, Singtel, and more. Learn more at www.movius.ai.

Position Summary – 3 Day/Week Temporary Administrative Assistant for approximately 2 months. 1099/ Hourly.

We are seeking a highly organized and proactive part-time temporary Administrative Assistant who has the ability to work across time zones globally. This role requires exceptional judgment, attention to detail, and the ability to manage competing priorities while maintaining strict confidentiality.

Key Responsibilities

• Assist in managing calendars including scheduling, prioritizing, and coordinating meetings across multiple time zones.
• Coordinate domestic and international travel and assist with expense reports.
• Anticipate needs, manage competing priorities, and handle time-sensitive matters with urgency and professionalism.
• Prepare meeting materials, presentations, and background information in advance of meetings and events.
• Organize meetings, including scheduling, reminders, materials, and catering.
• Build strong working relationships.
• Provide additional administrative support as needed.

Qualifications

• 6+ years of experience supporting executives with calendars and travel that span global time zones.
• Exceptional organizational, multitasking, and communication skills.
• High level of discretion and ability to handle confidential information.
• Strong attention to detail and ability to work independently in a fast-paced global environment.
• Proficiency in Microsoft Outlook and Microsoft Office (Word, Excel, PowerPoint).
• Flexibility to respond to occasional after-hours requests.