Administrative Assistant (property management)

The administrative Assistant handles all office documentation, including drafting memos and notices for manager distribution, tenant relations, and reports.

Responsibilities &Duties:

Prepare all correspondence (i.e. letters, memos, three-day notices) for properties.

Preparation of weekly reports: including accurate and up-to-date information (i.e., vacancies, delinquencies, etc.)

Running prospect's rental applications.

Tenant Relations

Follow up with managers regarding vacant units, tenant issues, leases on hold, and anything building-related.

Compile legal documents for eviction proceedings.

Prepare leases and make sure all information is accurate.

Ensure all corresponding paperwork (i.e., purchase orders, maintenance requests, etc.) is completed and input into the AppFolio Property Management System accurately and on time.

Preparation of weekly reports: including accurate and up-to-date information (i.e., vacancies, delinquencies, etc.)

Special Projects (i.e. Discovery/Legal, Ordinance, Low-income Renewals)

Constant communication with a supervisor regarding tenant issues, building updates, etc.

Maintain an accurate rent roll report in the AppFolio Property Management System.

Corresponding with property owners for approvals

Make sure all deadlines are met. (i.e., reports, building updates, city inspections, insurance inspections, etc.)

Assist in the training and guidance of resident managers on relevant policies and procedures as needed or requested.

Perform other duties as assigned.

Minimum qualifications:

Experience working with the AppFolio Property Management System preferred

Knowledge of property management, or related industry preferred

Excellent written and verbal communication skills

Ability to manage multiple priorities and meet deadlines on time

Must have proficient computer skills and the ability to operate a variety of systems and programs

Ability to handle heavy phone lines and multiple tasks simultaneously

Ability to take charge and make sound decisions

Experience working as part of a team, while also demonstrating initiative and the ability to work

Job Type: Full-time

Pay: $26.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person