Human Resources Coordinator

Job Summary

The Human Resources Coordinator plays a key role in supporting the day-to-day operations of the Human Resources Department. This position provides administrative and operational support to the HR Management Team and contributes to the efficient delivery of HR services across all Urth Caffé locations—including corporate, commissary, roastery, and café operations.

The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced environment. This position requires a service-minded individual who is flexible and able to occasionally work weekends, or extended hours based on business needs.

Responsibilities

Employee Records & Documentation

• Maintain accurate and up-to-date employee records, including digital filing and physical storage.
• Enter and update employee information in HR systems (e.g., pay rate changes, deductions, employment status)
• Ensure timely scanning and uploading of documentation into TalentReef (within 24 hours of receipt).
• Process employment verifications and maintain confidentiality at all times.

HR Systems Administration

• Utilize and maintain various HRIS systems such as:
• TalentReef (applicant tracking and onboarding)
• POSiTouch (POS and labor management)
• RealTime & CeleriTime (timekeeping and scheduling)
• Ensure accuracy and consistency across all platforms.

Compliance & Reporting

Prepare and submit reports for:

• Subpoenas and legal requests
• EDD (Employment Development Department) claims, hearings, and appeals
• New hire reporting
• Serve Safe Certification Tracking
• Support voluntary and involuntary termination processes, including documentation and approval routing.
• Maintain compliance with federal and state labor regulations.

Administrative & Operational Support

• Respond to general HR inquiries and direct calls/emails to the appropriate HR team members.
• Manage inventory and ordering of office and HR supplies as needed.
• Process incoming/outgoing mail and handle invoice routing to the accounting department.
• Coordinate employee programs such as the Birthday Recognition Program.

Database Management (Smartsheet)

• Maintain and update Smartsheet databases related to:
• Guest incident reports
• Leave of absence (LOA) tracking

Internal memos and HR communications

Project & Event Support

• Assist with HR-related projects and initiatives, including employee engagement activities, onboarding events, and compliance audits.
• Assemble and distribute onboarding/new hire packets as needed.
• Operate office equipment (e.g., Xerox printers) for HR printing and documentation needs.

Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 1 year of experience in a fast-paced, multi-functional HR department.
• Strong organizational and time management skills; able to prioritize and meet deadlines consistently.
• Excellent written and verbal communication skills.
• High level of integrity, discretion, and professionalism when handling confidential information.
• Tech-savvy with experience using HRIS systems and Microsoft Office Suite.
• Bilingual in English/Spanish.
• Positive Mental Attitude (PMI) A positive, can-do attitude and willingness to learn and take on new challenges.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law. Urth will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. Employment will be contingent upon Urth’s receipt of proof of the applicant’s right to work in the United States consistent with federal law.

Job Type: Full-time

Pay: $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Human resources: 2 years (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Los Angeles, CA 90013 (Required)

Ability to Relocate:

• Los Angeles, CA 90013: Relocate before starting work (Required)

Work Location: In person