Administrative Assistant to Associate Director of Public Relations

Category/Classification: Administrative Staff – Non-Exempt

Reports to: Associate Director of Public Relations

General Summary

Under general direction, the Administrative Assistant of Public Relations performs secretarial, administrative, and public relations tasks as assigned by the Associate Director of Public Relations. Performs various administrative tasks dealing primarily with the production, duplication and distribution of program and public relations materials.

Essential Functions and Responsibilities

• Primary responsibility is to act as assistant to the Associate Director of Public Relations; handling correspondence, typing evaluations, and monthly reports, interacting with staff and in general providing support in all aspects of the work of the Associate Director of Public Relations.
• Prepares news releases by gathering information and writing stories.
• Distributes news releases to media and enters library events into the library’s web page calendar.
• Participates in planning and setting up displays and exhibits that relate and promote library materials to events and/or current topics of interest.
• Performs extensive research on the internet and other sources to search for items and ideas to use in displays.
• Responsible for maintaining the library’s mailing lists and processes all mail labels for invitations to programs.
• Produces all public relations correspondence, i.e. thank you letters for book/program/monetary donations; distributes memos and other communications to staff as directed by the Associate Director of Public Relations.
• Designs posters for book displays and as directed
• Assists in maintaining departmental files
• Photographs library events as assigned.
• Assists in running the Duplo machine as needed.
• Performs other work-related duties as assigned