Administrative Assistant to Director of Public Relations and Charitable Giving

A Well-Known Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Administrative Assistant to support the Director of Public Relations and Charitable Giving. Candidates must have a minimum of 3-5 years of applicable administrative experience (open to industry!) and a Bachelor’s degree is required. They should be extremely polished and professional, detail-oriented, organized, NYC savvy, and possess excellent interpersonal, communication, and MS Office Suite skills. This is an amazing opportunity to work in an exciting, “creative” department within financial services! This is an amazing opportunity to work in an exciting, “creative” department within financial services!

• Salary depends on experience (100-120k base), plus paid overtime and discretionary bonus eligibility.
• Hours are 9:00am-6:00pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).
  
  
  

Responsibilities:

• Provide high-level administrative support to the Director of Public Relations and Charitable Giving.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar, including keeping color coding, phone calls, meetings, travel, etc. current and organized.
• Coordinate end-to-end travel arrangements and detailed itineraries with the help of firm travel consultant.
• Track and enter expenses from travel & meals.
• Assist with conference registration if necessary.
• Assist executive with ad hoc projects as needed.
  
  
  

Required Qualifications:

• Minimum 3-5 years of applicable administrative experience.
• Strong Microsoft Office skills, including good working knowledge of Microsoft Outlook to maintain scheduling and organize meeting times for multiple users and strong Excel skills for tracking payments, bills, check requests, etc.
• Must be New York City savvy.
• Highly organized, detail-oriented, and able to keep files and information readily available.
• Strong interpersonal, verbal, and written communication skills.
• Must possess ability to meet strict deadlines and manage time efficiently.
• Pleasant demeanor and must possess the ability to remain calm to adapt to last-minute changes and a fast-packed work environment.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

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