Administrative Assistant to the CEO (Part-Time)

Overview

We are seeking a dynamic and highly organized Part-Time Administrative Assistant to support our CEO’s daily operations and strategic initiatives. This role offers an exciting opportunity to work closely with executive leadership. The ideal candidate will bring energy, professionalism, and a proactive attitude to manage a variety of administrative tasks, allowing our CEO to focus on high-level decision-making and growth initiatives. This position is perfect for someone with a passion for organization, excellent communication skills, and experience in executive support. Must be bilingual (English & Spanish).

Duties

• Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Handle various aspects of internal communication, including drafting emails, and transcribing meeting notes with precision.
• Organize and plan company events, meetings, and conferences from start to finish, ensuring all logistics are handled efficiently.
• Provide comprehensive executive administrative support such as managing phone calls, handling confidential information, and preparing reports or presentations using productivity software.
• Assist with bookkeeping tasks like expense tracking.
• Communicate with partners, and clients via phone and email.
• Facilitate project coordination by working with internal teams, and maintaining effective filing systems.
• Support office management duties such as office supplies inventory, and maintaining a professional reception area.
• Use video conferencing software to set up virtual meetings, troubleshoot technical issues, and ensure smooth remote communication.
• Assist with business document signing processes via DocuSign or similar platforms while maintaining accuracy in records management.

Experience

• Experience as an executive assistant or personal assistant preferred
• Ability to maintain good phone communication at all times
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Docs, Sheets), and productivity software for efficient task management.
• Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Excellent written and verbal communication skills complemented by professional phone etiquette and customer service experience.
• Knowledge of video conferencing platforms like Zoom or Microsoft Teams; comfortable troubleshooting basic technical issues during virtual meetings.
• Ability to maintain high levels of professionalism at all times.
• Previous office experience involving data entry, filing systems, reception duties or multi-line phone systems is highly desirable.

Pay: From $19.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Language:

• Spanish (Required)

Work Location: In person