Administrative Assistant to the Owner

Overview:

A rapidly growing local family owned and operated auction gallery is seeking to hire a dynamic and highly organized Administrative Assistant to support the Owner in managing daily operations, coordinating projects, and ensuring smooth office functionality.

This vital role offers an exciting opportunity to be the right hand to leadership, providing comprehensive administrative support that drives efficiency and fosters a professional environment. The ideal candidate will possess exceptional organizational skills, a proactive attitude, and the ability to handle multiple tasks with precision and enthusiasm.

Duties:

• Provide comprehensive executive administrative support to the Owner, including managing calendars, scheduling appointments, and coordinating meeting.
• Execute and edit proposals to send to potential clients.
• Filter through and respond/send daily emails.
• Handle all aspects of office management, including filing, data entry, maintaining office supplies, and overseeing front desk responsibilities to ensure a welcoming environment as needed.
• Assist with event planning for company functions, meetings, and special occasions, ensuring all logistics are flawlessly executed.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Conduct proofreading and transcription of documents to maintain accuracy and professionalism in all communications.
• Utilize office technology such as multi-line phone systems, DocuSign for electronic signatures, and Microsoft Office Suite for document creation and editing.

Skills:

• Proven experience in administrative roles with strong office management capabilities.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Strong communication skills with professional phone etiquette across multi-line phone systems.
• Ability to handle confidential information discreetly while maintaining accuracy in record keeping.
• Skilled in event planning, project coordination, proofreading, transcription, and general clerical duties.
• Familiarity with office equipment such as fax machines, scanners, printers, and front desk operations.
• High school diploma required, Bachelor’s degree preferred
• Minimum 2 years office admin experience.
• Excellent typing skills averaging approximately 50 WPM with near perfect accuracy required
• Ability to work in a high-paced office environment

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person