Administrative Assistant/Bookkeeper

Complete Management Solutions (CMS) is a provider of onsite, workplace support Services. These services include, but are not limited to document services, mail services & reception services. At CMS we aim to deliver exceptional client experiences keeping our clients workplace working!

We are currently looking for a Administrative Associate/Bookkeeper to be responsible for a high end client of ours in Saint Petersburg Florida .Our ideal candidate should be customer focused, hard-working, able to multi task and reliable.

Responsibilities:

Supports Workplace Services and Facilities teams providing administrative and bookkeeping support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Coordinate calendars and conference room meetings setups.
Provide bookkeeping and administrative support to campus manager and facilities supervisor.

Process invoices, purchase orders. Maintain an accurate and organized invoice/po process.

Maintain facilities work requests.
Participate in special projects/events.
Generate reports and graphs as needed.
Order and maintain supplies.
Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
Comply and follow all procedures within the company security policy.
May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS

Ability to be efficient in time management and have excellent organizational skills.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Be able to define problems, collect data, establish facts, and draw valid conclusions.
Operate a personal computer including using a Windows based operating system and related software.
Must have advanced PC skills, including training and knowledge of software packages.
Read and understand visual aid effectively and be able to write proper correspondance.
Use and apply common sense understanding to carry out simple one- or two-step instructions.
Be able to deal with standardized situations with only occasional or no variables.

This position offers an opportunity to contribute to the smooth operation of our facility while gaining valuable experience in Bookkeeping and Admin. If you possess these skills and are looking to grow in a dynamic environment, we encourage you to apply.

Job Type: Full-time

Pay: $52,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How do your previous roles pertain to this position?

Experience:

• Bookkeeping: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Customer support: 3 years (Required)
• Executive administrative support: 3 years (Required)

Ability to Commute:

• Saint Petersburg, FL 33716 (Required)

Work Location: In person