Administrative Assistant/Receptionist

Job Summary We are looking for a high-energy Administrative Assistant/Receptionist to be the welcoming face of our team! In this role, you’ll balance top-tier customer service with essential office tasks. If you are organized, proactive, and ready to support a vibrant office, this is a great opportunity to grow your administrative career.

Responsibilities

• First Impressions: Greet visitors and clients warmly to ensure they feel welcome.
• Communication: Manage a multi-line phone system, directing calls accurately and professionally.
• Scheduling: Handle front-desk duties like booking appointments and coordinating meetings.
• Data & Records: Perform data entry, filing, and proofreading to keep our office organized.
• Software Management: Use Microsoft Office and Google Workspace for reports and emails.
• Office Operations: Help with mail, supply inventory, and basic bookkeeping (QuickBooks).
• Direct Support: Assist with clerical tasks and personal assistant duties as needed.

Skills

• Tech Proficient: Skilled in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Organized Multitasker: Ability to stay focused and prioritize in a fast-paced environment.
• Reliable Background: Previous experience in an office or clerical role with high attention to detail.
• Customer-First Mindset: Excellent phone etiquette and people skills.
• Language Skills: Bilingual abilities are a major plus for serving our diverse clients.
• Niche Knowledge: Experience in medical/dental offices or QuickBooks is a huge advantage.
• Proactive Attitude: Previous experience as a personal assistant or office manager is preferred.

Join our team and help us create a professional, enthusiastic environment while making a real impact every day!

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Work Location: In person