Administrative Assistant/Receptionist

Job Overview
We are seeking a dynamic and organized Administrative Assistant/Receptionist to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage office tasks efficiently, and support various administrative functions to keep our office running seamlessly. This paid position offers a fantastic opportunity to grow your office management skills in a professional environment.

Duties

• Greet visitors warmly, answer the phone, and direct calls with professional phone etiquette
• Manage front desk operations, including handling incoming correspondence and inquiries
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Perform clerical tasks such as filing, photocopying, scanning, and managing office supplies
• Support bookkeeping activities using basic bookkeeping tasks
• Provide excellent customer support by addressing client questions promptly and courteously
• Assist with office management duties including organizing files, maintaining office equipment, and supporting team members as a personal assistant when needed

Requirements

• Proven office experience or clerical experience with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and phone etiquette standards
• Experience with QuickBooks or similar bookkeeping software is preferred
• Bilingual abilities are a plus to serve diverse clients effectively
• Strong typing skills with high accuracy; attention to detail for proofreading documents
• Excellent time management skills to prioritize tasks efficiently in a fast-paced environment
• Previous experience in medical or dental receptionist roles is advantageous but not required
• Demonstrated ability to handle confidential information discreetly and professionally
• Personal assistant experience or office management background is beneficial

Join us to be part of a vibrant team dedicated to providing outstanding support and service! This role offers an engaging work environment where your organizational talents will shine while contributing to the overall success of our office operations.

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule

Work Location: In person