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Administrative Associate
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Position Details
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title
Administrative Associate
Requisition Number
S02329P
Position Category
Staff
Campus Location
Weber State University - Ogden, UT
Hours per week
40
Months per year
12
Alternate work schedule
Remote/hybrid work or staggered work hours may be possible for this position.
Pay Grade
N27
Salary
FLSA
Non-Exempt
Job Summary/Basic Function
This position provides administrative support to the Vice President for University Advancement and the Director of Government Relations. This requires discretion, good judgment, knowledge of University Advancement’s departments (Advancement Services, Alumni Relations, Development, Events, Government Relations, and Marketing & Communications), university processes, budgetary processes, and administrative skills. This position maintains confidentiality in working with private/sensitive information. Prepares prospect research profiles for use in the identification, qualification, and solicitation of university alumni and friends. Screens calls for VP office and provides information on VP’s and University Advancement’s activities and schedule. Strategically manages the Vice President’s calendar to schedule meetings, travels, etc. Manages inventory and maintenance of equipment and supplies. Assists Advancement Services in helping input information into CRM database. Works with minimal supervision.
Required Qualifications
Required:
- Associate’s degree or equivalent combination of education and experience.
- 4 years of full-time administrative support and/or office management experience
Preferred Qualifications
Seeking applicants with the following knowledge, skills and abilities:
- Familiarity with higher education systems and processes.
- Sufficient experience or education/training to illustrate capability to interface with administrators and general public at an executive level.
- High level of professional judgment and confidentiality, ability to interact effectively with executive level administrators within and outside the university.
- Ability to prioritize multi-task environment, meet deadlines, work effectively under stress.
- Flexibility and creativity; ability to analyze, facilitate changes, and make decisions independently.
- Accurate record keeping skills, knowledge of office functions and routines.
- Excellent interpersonal, oral, and written communications skills.
- Excellent team skills in working with other office personnel.
- Demonstrated ability to work with confidential/sensitive information
- Proficiency in use of PC, e.g., word processing, database management, spreadsheets, graphics, electronic mail, and Internet use.
A successful candidate will be willing to
Background Check?
Yes
Benefits Summary
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date
04/09/2026
Review Date
04/19/2026
Job Close Date
Open Until Filled
Yes
Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin April 19, 2026. Position will remain open until filled.
Criminal background check required as a condition of employment.
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin April 19, 2026. Position will remain open until filled.
Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting
ADA Essential Job Function
ADA Essential Job Function
Physical Activity of this position
Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position
Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
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