Administrative Clerk II - File Clerk (District Attorney's Office)

JOB
This position is responsible for pulling files for court calendars, processing electronic documents, entering arrest reports and case information into the District Attorney’s Office case management system and general filing. The File Clerk also backs up the other Administrative Clerk II’s in their absence.Schedule: Days: Monday - FridayWork Hours: 8:00 am to 4:30 pmHours Per Shift: 8Shifts Per Pay Period: 10FTE: 1.00Applications are being accepted from current County employees as well as members of the public.

EXAMPLE OF DUTIES
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.Maintain the office calendar for appointments and court hearings; locate, arrange and organize files for court calls.Manage the eFiling database; process documents received and determine appropriate action; forward documents to the appropriate prosecutor or support staff in accordance with office policy.Scan, attach and eFile invoices for process service.Retrieve and process mail; process certified documents received from the Clerk of Courts.Assist the public by greeting visitors in person, by telephone, or through email while protecting privacy, sensitive or confidential information; perform initial screening and direct the public to the appropriate prosecutor or support staff in accordance with office policy.Schedule and coordinate appointments with law enforcement officers, defense attorneys, defendants and other state or county department personnel as needed.Enter person and case information from arrest reports submitted by law enforcement agencies into the District Attorney case management system and assign DA case numbers.Monitor, inventory, and order office supplies.General filing, locating files for papers received, and routing papers and files in accordance with office policy.Provide back up to the other Administrative Clerk II’s as needed.Other duties as assigned.Demonstrate a commitment to county safety and risk management efforts.

SUPPLEMENTAL INFORMATION
Formal electronic application; rating of education and experience; computer skills testing to include data entry (6,000 kph), typing (40 wpm), record locating (70%), sentence clarity (70%), spelling (70%), Microsoft Word (70% - current state version), Microsoft Excel (sample only), legal terminology (sample only); written exam (sample only); oral department interview; reference check; background check including fingerprinting; and post-offer medical examination including drug screen. Other job-related tests may be required.