Legal Receptionist/Secretary

The Rosenfeld Law Firm is looking for a hands-on senior-level Legal Receptionist/Secretary to provide support in the Sacramento office. The ideal candidate will have a good understanding of how to institute efficient work flows and have experience in handling and managing legal documents. The primary responsibilities include managing Mr. Rosenfeld’s daily schedule and activities, legal research, and client interfacing via phone, voicemail, e-mail, and in-person communication. Additional responsibilities include Courts, office and records filing/management.

Responsibilities

• Manage and coordinate schedule(s) for executive management
• Greet clients and visitors and answering visitor inquiries
• Schedule and routing clients
• Maintain and scheduling conference room
• Maintain the waiting area, lobby or other public areas
• Perform administrative responsibilities including managing files, preparing correspondence, filing motions and ordering supplies
• Establish new case files
• Assist with monthly billing and data entry
• Collecting and routing mail and hand-delivered packages

Qualifications and Skills

• Minimum of 2 years’ legal receptionist/secretary work experience
• Ability to appropriately handle highly confidential information
• Experience managing legal documents, preparing files, and making trial notebooks
• Light legal research skills
• Strong computer skills including Word, Excel, PowerPoint, as well as scheduling and billing software programs
• Proven ability to establish pleasant professional working relationships with colleagues, clients, external attorneys and their staff, and court personnel
• High degree of professionalism and good judgement
• Proficient with scheduling meetings and managing calendars
• Detail oriented and self-motivated
• Thrive under pressure in a demanding environment
• Ability to manage multiple demands
• Strong work ethic and ability to work independently
• Excellent written and oral communication skills
• Experienced and comfortable with technology
• Ability to learn quickly

Salary is commensurate with skills and experience

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: No more than 40 per week

Application Question(s):

• Aside from English, are you fluent in another language?

Experience:

• Legal administrative: 2 years (Preferred)

Location:

• Sacramento, CA 95814 (Preferred)

Ability to Commute:

• Sacramento, CA 95814 (Preferred)

Work Location: In person