Administrative Coordinator

ADMINISTRATIVE COORDINATOR

About AEI:

Founded in 2005, AEI Corporation (Advanced Engineering Investigations) is a worldwide leader in forensic engineering and consulting. Headquartered in Littleton, Colorado, the company’s team is made up of licensed engineers, fire investigators, and industry experts with extensive combined experience in forensic analysis and investigation, covering areas such as fires and explosions, electrical and mechanical failures, carbon monoxide and chemical incidents, materials forensics. AEI provides investigation support and expert testimony for our clients, including law firms, insurance companies, utilities, energy industry stakeholders, product manufacturers, and a variety of fortune 500 companies.

From the beginning, AEI’s mission has been to deliver objective, technically sound answers for clients facing complex engineering and standard of care questions. Our work spans the full lifecycle of the forensic investigation — from on-site examination and artifact collection to laboratory testing, analysis, technical report preparation, and expert testimony.

Job Description

AEI is seeking a highly organized Administrative Coordinator to support Senior Project Engineers and expert staff. Reporting to the Administrative Manager, this client-facing role requires professionalism, discretion, and strong customer service skills.

This is a full-time, in-office position at AEI’s Littleton headquarters (Monday–Friday, 8:00 a.m.–5:00 p.m.). Occasional overtime may be required. This role is not eligible for remote work.

Key responsibilities include reviewing, editing, formatting, and proofreading technical reports for client delivery and potential legal use, requiring exceptional attention to detail. The role will also assist with travel and calendar coordination.

The ideal candidate will have basic bookkeeping skills and provide backup support for invoicing, expenses, and financial records. Familiarity with QuickBooks and Microsoft Excel is preferred. This position is ideal for someone who can manage multiple priorities in a fast-paced environment.

Basic Qualifications

• 3-5 years’ experience:
• Technical writing
• Proofreading and formatting
• Fully proficient user of standard MS Office products, Adobe, and standard accounting software
• Customer Service

Desired Skills

• Bookkeeping
• Managing travel arrangements
• Calendar coordination
• Ability to multitask and prioritize in a deadline-driven environment
• Excellent attention to detail and organizational skills
• Ability to work independently as well as part of a team
• Strong communication skills, both written and verbal
• A high level of organization and the ability to understand document contents will be crucial for this role. This role will act as the primary resource for tracking and sorting files that are provided by AEI’s clients.

The starting pay range for this position is between $60,000 and $67,000/year.

AEI offers competitive salaries and comprehensive benefits that include but are not limited to:

• Medical, dental, and vision insurance
• Long-term disability insurance
• Quarterly performance-based bonuses
• 401(k) program with Safe Harbor Match
• Paid time off
• Annual training/professional development
• Licensing and professional membership fees
• Health Savings Account (HSA), including company contribution
• Life insurance
• Competitive salary

AEI Corporation is an Equal Opportunity Employer providing a smoke-free work environment. AEI Corporation complies with Equal Pay Act transparency requirements.

Pay: $60,000.00 - $67,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person