Administrative Coordinator

Job Overview
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing front desk activities, and assisting with various clerical tasks. This position requires strong communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems to facilitate effective communication.
• Provide exceptional customer service and support to clients and staff.
• Perform data entry, filing, and clerical duties to maintain organized records.
• Assist with calendar management and scheduling appointments.
• Utilize QuickBooks for bookkeeping tasks as needed.
• Proofread documents for accuracy and clarity before distribution.
• Maintain office supplies inventory and order supplies when necessary.
• Collaborate with team members to improve office processes and efficiency.
• Support administrative functions such as customer support and office management.

Qualifications

• Proven experience in an administrative role or similar position.
• Strong computer skills with proficiency in Microsoft Office Suite and Google Workspace.
• Familiarity with QuickBooks is a plus.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong typing skills and attention to detail for accurate data entry and filing.
• Demonstrated phone etiquette and customer service skills.
• Experience as a dental receptionist or medical receptionist is preferred but not required.
• Previous personal assistant experience is advantageous for this role.
• Ability to manage time effectively while meeting deadlines. Join us as an Administrative Coordinator where your contributions will be valued, and your career can flourish in a supportive environment!

Job Type: Full-time

Pay: Up to $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• QuickBooks: 1 year (Required)

Ability to Relocate:

• Anahola, HI 96703: Relocate before starting work (Required)

Work Location: In person