Administrative Coordinator

Equitable Builds looking for an organized, proactive Administrative Coordinator to help keep our office and projects running efficiently.

This is more than a typical administrative position. We are looking for someone who enjoys organization, takes initiative, communicates exceptionally well, and is always looking for ways to improve processes.

If you wait to be told what to do, this position is probably not a good fit. If you enjoy taking ownership, solving problems, and keeping things organized, we’d love to meet you.

Responsibilities

• Create and set up new projects in JobTread.
• Upload and organize client information and project documents.
• Maintain organized digital files in Google Drive.
• Keep contracts, permits, invoices, change orders, selections, and project documentation organized and current.
• Communicate with clients, vendors, municipalities, the sales team, and project managers.
• Answer phones and respond to emails professionally.
• Schedule meetings and appointments.
• Enter bills and invoices into QuickBooks.
• Assist with bookkeeping and administrative tasks.
• Follow up on missing documents and outstanding items.
• Keep leadership informed with regular updates.
• Identify opportunities to improve office systems and workflows.

Qualifications

• Experience with JobTread preferred.
• Experience with QuickBooks required.
• Strong knowledge of Google Drive, Google Docs, Google Sheets, Gmail, and Google Calendar.
• Excellent written and verbal communication skills.
• Highly organized with exceptional attention to detail.
• Strong math and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, dependable, and self-motivated.

What We’re Looking For

The ideal candidate:

• Takes initiative without being asked.
• Communicates consistently and follows through.
• Thrives in an organized environment.
• Thinks ahead and solves problems before they become issues.
• Takes pride in accuracy and attention to detail.
• Wants to help improve our systems and contribute to the long-term growth of our company.

Why Join Equitable Builds?

• Opportunity to make a real impact on how the business operates.
• Work with a company that values ownership, accountability, and continuous improvement.

Applicants may be asked to complete organizational, communication, and problem-solving exercises during the interview process to demonstrate their skills.

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Harrisburg, PA 17110