Administrative Executive

About the Company:

We are a service-oriented business providing project-based solutions to various clients. Our work environment values professionalism, quick thinking, and effective communication. We are looking for a sharp, detail-oriented, and responsible Administrative Executive to manage email communications, support administrative tasks, and interact with clients and third parties in a formal, structured environment.

Key Responsibilities:

• Email Communication Management:
• Read, understand, and professionally respond to client and third-party emails.
• Accurately address queries regarding services, clients, and project updates.
• Escalate important issues to relevant team members promptly.
• Client & Third-Party Interaction:
• Handle incoming calls and provide professional responses.
• Respond to inquiries from clients, vendors, and service partners regarding ongoing work.
• Maintain a courteous and confident tone in all verbal and written interactions.
• Documentation & Summarization:
• Read and summarize complex English documents (100+ pages where needed).
• Draft formal correspondence, letters, and internal reports.
• Administrative Support:
• Assist with daily office operations and project-related tasks.
• Organize digital and physical files, manage documentation, and track deadlines.
• Maintain proper record-keeping and confidentiality.
• MS Office and Excel Proficiency:
• Create and manage spreadsheets for project data and internal reporting.
• Use MS Word for document preparation and MS Outlook for emails and scheduling.
• Web Research and Browsing:
• Conduct targeted internet research and present relevant findings.
• Stay informed on industry topics and support the team with timely information.
• Task & Time Management:
• Balance multiple tasks while maintaining high attention to detail.
• Meet deadlines without compromising quality.
• Professionalism & Confidentiality:
• Handle sensitive information with discretion.
• Represent the company in a polite, professional manner in all settings.

Required Skills & Qualifications:

• Minimum 16 years of education (e.g., BA (Hons), BBA, BS, MA, MBA or equivalent from a recognized institution).
• Excellent English communication skills – written, verbal, and comprehension.
• High IQ, fast learning ability, and problem-solving mindset.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable reading and summarizing detailed English documents.
• Skilled in internet research and web-based tools.
• Organized, proactive, and responsible.

Preferred (Not Mandatory):

• Prior experience in an administrative, executive support, or client communication role.
• Familiarity with CRM tools or project tracking software.

Important Application Instructions – Please Read Carefully:

To confirm that you have read the job post in full, include the phrase “I Confirm, I have read the full post” at the beginning of your message, email or cover letter.
Applications without this phrase will not be considered. This helps us identify candidates who pay attention to detail.

How to Apply:

Send your updated CV and a brief cover letter to admin@vantage-soft.com, highlighting your relevant skills and explaining why you are a good fit for this role.

Location: NASTP, Old Airport, Chalala Scheme 3, Rawalpindi

Job Type: Full-time

Pay: Up to Rs70,000.00 per month

Work Location: In person