HR & Admin Executive (Blue-collar Experience Mandatory)

Job Title: HR & Admin Executive
Location: Dubai, UAE
Salary: 3500 to 4500 AED

Job Description

Human Resources Management:

• Manage HR operations for our 3 companies.
• Handle the end-to-end recruitment lifecycle, including job order applications, liaising with recruitment agencies (especially for blue-collar recruitment), and onboarding.
• Ensure proper tracking and monitoring of employee leaves, absences, suspensions, resumptions, and travel ticket bookings.
• Maintain complete and updated employee files (hard and soft copies).
• Process insurance matters, including employee additions, deletions, and claims.
• Conduct visa renewal meetings and ensure timely renewal of all employee-related documents (Visa, Emirates ID, Passport, Insurance).
• Prepare training materials and deliver staff training sessions when required.
• Lead and organize staff-related events, workshops, and meetings.
• Ensure timely submission of HR reports to Finance for payroll processing, including updates on new hires, resignations, absences, warning letters, salary adjustments, WPS codes, and overtime.
• Address and resolve all staff-related complaints and employee relations issues.

Government & Legal Compliance:

• Assist the PRO in all government-related processes, including visa and work permit applications, document typing, MOHRE, and immigration clearance.
• Support PRO in handling labor disputes and ensuring compliance with UAE labor law and company policies.
• Ensure timely renewal of company-related documents such as Trade License, Establishment Cards, and other regulatory requirements.

Administration & Office Operations:

• Oversee office operations and administrative activities in the absence of the Office Manager to ensure smooth workflow.
• Manage accommodation arrangements and address related issues or concerns.
• Act as the primary point of contact for ISO certifications and coordinate QHSE training sessions.
• Prepare outgoing correspondence, internal memos, and employee letters (including salary collection letters).
• Ensure effective filing and documentation of all company records.
• Coordinate with operations teams to keep them updated on staff schedules, leaves, suspensions, and new joiners.

Qualifications & Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 2 years of work experience in the UAE is mandatory. (Facility management/cleaning industry preferred).
• Strong knowledge of UAE labor law, MOHRE, and immigration processes.
• Experience handling PRO-related tasks and government portals.
• Excellent communication, interpersonal, and problem-solving skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Proficiency in English and Hindi is Mandatory.

Job Type: Full-time

Pay: AED3,500.00 - AED4,500.00 per month