Administrative & HR Assistant

Public Building Authority of the County of Knox and the City of Knoxville, Tennessee

Job Description

Job Title: Administrative and HR Assistant
Department: Corporate Administration
Reports To: Administrator/CEO
FLSA Status: Non-Exempt

SUMMARY: The Administrative and HR Assistant for the Public Building Authority is responsible for the deliverance of quality customer service and first impression of the Administrator/CEO office. This position will perform general clerical, administrative and customer service duties as assigned by the CEO. This position will also assist with HR related functions. The following is a summary of typical duties that may be performed by this position in assigned area. (These duties are not to be viewed as all-inclusive, but a summary of duties).

JOB FUNCTIONS: Performs general administrative activities by performing the following duties.

• Provides customer service via telephone and email, provides information and answers general questions, makes referrals to other individuals, departments, agencies, or forwards call to appropriate persons.
• May type memorandums, letters and other documents as assigned.
• Assist with and help maintain paper and electronic filing systems.
• Sorts, reviews and ensures the delivery of mail for the administrative office.
• Make copies and assemble packets as needed.
• Assist with room reservations for PBA managed rooms as needed.
• Will assist with HR with administrative duties (ie. Scheduling interviews, creating packets, scheduling pre-employment screenings, etc.).
• Ability to work in a team environment.
• Perform other duties as required.

MINIMUM TRAINING AND QUALIFICATIONS:

• High school diploma or general education degree (GED).
• General understanding of executive office operations in an administrative role.
• 3 years of related work experience.
• 3 years experience with onboarding, HR compliance, and other HR-related functions.
• Experience in Microsoft office to include Word, Excel and Outlook.
• Communicate in writing and orally with proficiency.
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities may be considered for employment into the position.
• Associate degree preferred.

The Public Building Authority is an Equal Opportunity and Drug-Free Workplace
Employer

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Knoxville, TN 37902 (Required)

Ability to Relocate:

• Knoxville, TN 37902: Relocate before starting work (Required)

Work Location: In person