Administrative & HR Assistant

Join one of Oregon’s top fiber internet providers!

Douglas Fast Net (DFN) delivers high-speed fiber internet to homes and businesses across Lane, Douglas, and Coos counties. We’re looking for a detail-oriented, proactive Administrative & HR Assistant to help keep our operations running smoothly and support our growing team.

This position is ideal for someone with at least 2-4 years of administrative support experience who is interested in learning entry level human resources tasks and who enjoys working on a variety of tasks, supporting others, and maintaining organization a family and community-oriented environment. This is a fulltime position working 32-40 hours per week dependent on business needs.

Why You’ll Love Working at DFN

At DFN, we take care of our employees on and off the job.

Here’s what you can expect:

• 200% 401(k) match (up to 9%)
• 100% employer-paid medical, dental, and vision for employees, with affordable dependent coverage
• Free 1 Gig high-speed fiber internet (if you live in our service area)
• Generous PTO + 10 paid holidays, including two days off for your birthday
• A community-focused company where your work truly makes an impact

What You’ll Do

• Provide general administrative and office support — scheduling meetings, ordering supplies, preparing correspondence, managing reports, and maintaining electronic filing systems.
• Assist with HR functions including recruiting, onboarding, benefits administration, safety programs, and employee file management.
• Support DFN Board of Directors meetings through preparation of agendas and documentation.
• Coordinate company events, training sessions, and building maintenance needs.
• Manage insurance documentation, assist with renewals and claims, and ensure compliance with coverage requirements.
• Help maintain accurate company records and respond to regulatory inquiries (e.g., BBB, FCC).
• Perform other related projects and administrative duties as needed.

What We’re Looking For

• High school diploma or equivalent (Associate’s degree preferred)
• 2–4 years of experience in office administration or HR
• Strong organization, attention to detail, and multitasking abilities
• Discretion in handling confidential information
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite and ability to learn new platforms (HRIS, LMS, electronic filing)
• Ability to read and interpret legal or compliance documents
• Professional, positive, and customer-service oriented demeanor
• Valid driver’s license and clean driving record

A Great Fit Will Be Someone Who:

• Enjoys being the “go-to” person who keeps things running smoothly
• Takes initiative and can work independently but loves collaborating with others
• Has a strong sense of accuracy and accountability
• Thrives in a small-company environment where everyone wears multiple hats

DFN is a drug-free workplace. All employees must successfully complete a pre-employment drug screening, as well as random or for-cause screenings during employment as applicable.