Administrative & Human Resources Coordinator

One Kalakaua Senior Living is seeking a highly organized, proactive and detail-oriented Administrative & Human Resources Coordinator to support both our Administration and Human Resources Department. This is an excellent opportunity for an individual who enjoys a fast-paced environment, values teamwork and thrives on coordinating projects, supporting employees and helping leadership achieve organizational goals.

The ideal candidate is a self-starter with exceptional communication and organizational skills who can effectively balance multiple priorities while maintaining a high level of professionalism and confidentiality.

Essential Responsibilities:

• Coordinate the full-cycle of recruitment process, including posting job advertisements, screening applicants, scheduling interviews, processing new hires and assisting with onboarding.
• Maintain accurate personnel records and organize electronic and paper filing systems.
• Coordinate meetings by scheduling attendees, preparing agendas, assembling materials and arranging meeting logistics.
• Assist with employee benefits administration, invoice processing, employee service requests, and benefits-related documentation.
• Support special projects and interdepartmental initiatives assigned by Executive Leadership and Human Resources.
• Draft, review and distribute professional communications on behalf of Executive Director and Human Resources Manager.
• Manage incoming phone calls, prioritize communications and respond appropriately while maintaining confidentiality.
• Maintain employee communication boards and ensure all required federal, state, and organizational notices remain current.
• Maintain employee information within the Human Resources Information System (HRIS) and payroll system.
• Track employee licenses, certifications, health requirements, TB testing, immunizations, and regulatory compliance deadlines.
• Prepare and distribute monthly compliance reports to department managers.
• Assist with performance evaluation administration, including tracking, collecting, scanning, and maintaining completed evaluations.
• Support employee health documentation and maintain confidential medical records in accordance with company policies.
• Assist Executive Leadership with proofreading, formatting, and finalizing departmental policies and procedures.
• Collaborate with department managers to support resident activities, special events, and operational needs throughout the community.
• Serve as a member of the Emergency Incident Command Team during emergency situations and assist with staff coordination and communications.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 2 years of administrative, executive support, or human resources experience.
• Human Resources experience strongly preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Experience with HRIS and payroll systems is preferred.
• Ability to work independently while contributing positively to a collaborative team environment

What We're Looking For

We are seeking someone who is:

• Professional, dependable, and service-oriented
• Highly organized with excellent follow-through
• Adaptable in a fast-paced environment
• Comfortable interacting with employees, residents, families, vendors, and leadership
• A strong communicator with a positive attitude and excellent customer service skills

Benefits

We offer a competitive compensation package that includes:

• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan
• Paid Time Off & Paid Holidays
• Life Insurance
• Employee Assistance Program
• Professional Development Opportunities
• A supportive team-oriented work environment dedicated to serving Hawaii's seniors

If you're passionate about people, enjoy supporting leadership, and want to make a meaningful impact in a senior living community, we'd love to hear from you!

Job Type: Full-time

Pay: $29.00 - $33.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administration/Clerical: 3 years (Preferred)

License/Certification:

• CPR & First Aid Certification? (Preferred)

Work Location: In person