Administrative Legal Assistant

Gilliam & Mikula provides legal services for individuals and businesses throughout the Commonwealth of Virginia. Our attorneys specialize in the legal fields of Debt Collection Law.

With a focus on continuous improvements and client growth, we are expanding our team and look forward to welcoming, training and developing a new Administrative Legal Assistant.

What is an Administrative Legal Assistant?

Gilliam & Mikula’s Administrative Legal Assistant plays an integral role by providing comprehensive administrative and operational support to attorneys and paralegals in a law firm focused on legal debt collection. This role combines the responsibilities of a traditional administrative assistant with specialized legal office tasks.

Why Work at Gilliam & Mikula?

At Gilliam & Mikula, we offer new employees the opportunity to join a close-knit environment that prides itself on support, teamwork and growth. Our office grants new staff the ability to grow and understand how the legal world works without getting lost in the shuffle. Periodically, we do firm outings to foster team building and regularly schedule group meetings to address "shine" moments and how to improve our offerings to improve client satisfaction and performance.

ESSENTIAL DUTIES HIGHLIGHTS

• Prepare and process legal documents, including summons, complaints, affidavits, and motions.
• Handle incoming and outgoing correspondence, including mail, email, and phone calls.
• Organize, file, and maintain physical and electronic case files in compliance with firm protocols.
• Monitor case deadlines and maintain calendar systems for court dates and filings.
• Communicate with clients, courts, vendors, and opposing counsel in a professional manner.
• Support attorneys and paralegals in daily case management and administrative tasks.
• Perform data entry and maintain accurate records in the case management system.
• Provide general office support, including ordering supplies and coordinating office maintenance.

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES

• Exceptional interpersonal and communication skills, verbal and written, with an ability to actively listen, relate to, and pave a smooth path to in order to maintain the long-term trust and partnership of our clients and each other.
• Effective in being proactive with problem solving, centering our clients’ needs and wants in all aspects of the job; always viewing short and long-term responsibilities through a lens of continuous improvement.
• Ability to exercise good judgment, respect at all times, and hold oneself and others to a high standard of ethics.
• Ability to handle confidential information with discretion.
• Professional demeanor and strong customer service orientation.
• Ability to work independently as well as part of a collaborative team.
• Appropriate level of administrative and customer service experience and skills.
• Excellent organizational skills, with a demonstrated ability to organize, plan and prioritize multiple projects and deadlines in a fast-paced environment, with good attention to detail.

QUALIFICATIONS

• High school diploma or educational equivalent.
• 2+ years of experience in an administrative assistant or office support role.
• Access to reliable transportation; within commuting distance to our office.
• Strong computer skills, with working knowledge of the primary Microsoft Office programs.
• Ability to successfully pass a background check and other pre-employment screening.
• Notary Public, preferred

If this sounds like a great fit and you satisfy the Must Have’s listed above, we welcome your application.

We look forward to talking soon!

Job Type: Full-time

Pay: From $40,000.00 per year

Experience:

• Administrative Assistant: 2 years (Required)

Ability to Commute:

• Richmond, VA 23236 (Required)

Work Location: In person