Administrative Manager

Job Title: Admin Manager

Location: Riyadh, Saudi Arabia

Company: SANY Saudi Arabia

Department: Administration

Notice Period: Immediate

Job Purpose:

The Admin Manager will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders.

Key Responsibilities:

1. Office Management & Administration

• Oversee daily office operations to ensure a well-organized and efficient work environment.
• Manage office facilities, utilities, supplies, and vendor relationships.
• Implement and maintain effective administrative policies and procedures.
• Ensure all licenses, permits, and legal documents are up to date.

2. HR & Employee Support (Coordination Role)

• Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws.
• Support employee engagement initiatives and address administrative-related staff concerns.
• Manage employee records, attendance, and leave documentation.

3. Compliance & Government Relations (GRO)

• Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations.
• Ensure full compliance with Saudi regulations and corporate governance standards.
• Manage relationships with external legal and governmental bodies.

4. Budgeting & Cost Control

• Prepare and manage the administration department’s budget.
• Monitor costs related to office operations, procurement, and facilities management.
• Identify cost-saving opportunities without compromising operational efficiency.

5. Leadership & Team Management

• Lead and supervise administrative staff, providing guidance, training, and performance evaluations.
• Foster a culture of teamwork, accountability, and continuous improvement.
• Act as a bridge between employees and senior management for administrative issues.

Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or a related field (Master’s preferred).
• Experience: Minimum 7–10 years of experience in administration, including at least 3 years in a managerial role in Saudi Arabia.
• Languages:
• Proficiency in English – required.
• Arabic – preferred.
• Mandarin Chinese – an added advantage.
• Strong knowledge of Saudi labor laws, government regulations, and corporate governance.
• Excellent leadership, problem-solving, and decision-making skills.
• Proficiency in MS Office Suite and ERP systems.

Key Competencies:

• Strong organizational and planning skills.
• Effective communication and negotiation abilities.
• Attention to detail with a focus on compliance.
• Ability to work under pressure and meet deadlines.
• High level of integrity and professionalism.