Administrative & Marketing Assistant

As a recruiter with Robert Half, we are excited to be hiring on behalf of a leading company in Honolulu, Hawaii for an Administrative/Executive Assistant with HR and Marketing responsibilities. This dynamic contract opportunity has the potential for permanent placement based on strong performance.

In this multifaceted role, you’ll bring together your strengths in executive support, human resources, and marketing coordination to ensure seamless office operations and help drive company initiatives. We are looking for team members who are detail-oriented, proactive, and thrive in a collaborative, fast-paced environment.

Key Responsibilities:

• Provide executive-level administrative support, including calendar management, travel arrangements, meeting logistics, and coordination of sensitive communications for senior leadership.
• Partner with HR to manage onboarding, process payroll, maintain employee records, and support confidential HR functions.
• Assist marketing efforts by preparing presentations, updating marketing collateral, managing email campaigns, coordinating events, and supporting social media content.
• Oversee and maintain organized filing systems for both administrative and HR documentation.
• Support daily office needs, ensuring supplies are stocked and facilities run smoothly; provide receptionist support and event logistics as needed.
• Troubleshoot process issues, recommend workflow improvements, and help implement best practices across departments.
• Manage inbound calls, coordinate project timelines, and ensure timely follow-up on key tasks.
• Enter, track, and analyze data with a focus on accuracy and confidentiality.

Preferred Qualifications:

• Prior experience supporting executives and/or HR teams
• Exposure to marketing support duties, such as digital or event marketing
• Strong organizational skills, attention to detail, and ability to juggle multiple priorities
• Commitment to maintaining confidentiality and professionalism

Preference will be given to candidates currently residing in Hawaii, due to the nature of the work. To be considered, please contact us today at 808-531-0800. This is a fantastic opportunity to work with a well-regarded local employer and advance your career in a supportive, growth-oriented environment.

• Minimum of three years’ experience in administrative, marketing and HR support roles required.
• Strong proficiency with computer systems, and eagerness to learn new software platforms.
• Demonstrated organizational skills and a keen attention to detail to ensure all tasks are completed accurately.
• Reliable and punctual, with proven ability to effectively prioritize multiple responsibilities.
• Excellent written and verbal communication skills to handle inquiries professionally and coordinate tasks across the team.
• Ability to manage sensitive information with discretion and maintain confidentiality.
• Familiarity with receptionist duties and general office operations, including scheduling and visitor management.
• Marketing, sales, social media, advertising.
• Comfortable reviewing timesheets, performing payroll-related tasks, and supporting routine HR processing.

TalentMatch ^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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