Administrative Officer

Position: Administrative Officer
Industry: Marketing & Advertising
Experience Required: Minimum 2 years in a similar administrative role

Job Summary:

Mystic Advertising is seeking a highly organized, proactive, and detail-oriented Administrative Officer to support our administrative and operational functions.

Key Responsibilities:

Documentation & Compliance:

• Manage all administrative documentation, including filing, scanning, and maintaining records (both digital and physical).
• Handle license renewals, registrations, and other compliance-related paperwork.
• Ensure proper organization and easy retrieval of important documents.

Accounts Coordination & Recovery:

• Coordinate with the accounts team for voucher generation and reporting.
• Collect cheques from clients and ensure timely submission to accounts.
• Conduct recovery calls with clients for outstanding payments.

HR Support:

• Assist HR in onboarding of new employees, ensuring proper documentation and smooth integration.
• Support in maintaining employee records and day-to-day HR administrative tasks.

Executive Assistance:

• Provide direct support to the CEO, including managing his calendar, scheduling meetings, and giving timely reminders.
• Ensure the CEO’s schedule is well-organized and effectively managed.
• Relay urgent matters and correspondence promptly.

General Administrative Support:

• Manage office supplies, coordination, and other day-to-day administrative needs.
• Draft and manage official correspondence (emails, letters, notices) with stakeholders.
• Respond to queries and routine administrative matters accurately and efficiently.

Required Skills & Qualifications:

• Minimum 2 years of experience in an administrative role.
• Strong organizational skills with the ability to manage documentation and multitask.
• Good written and verbal communication skills (English).
• Tech-savvy – proficient in MS Office, Google Workspace, and digital filing systems.
• Proactive, detail-oriented, and able to work independently.
• Ability to handle urgent situations with professionalism.
• Ability to manage sensitive information with confidentiality and discretion.

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Application Question(s):

• Are you able to commute to Business Bay?
• How soon you can join us?
• What is your visa status?
• Please state your current monthly gross salary.
• Please state your expected monthly gross salary.