Administrative Operations Coordinator

Administrative Operations Coordinator (Part-Time)

Napa / Solano County
In-Office Position

$19–$22/hour (based on experience)

About Us

Always Best Care Senior Services is a trusted leader in home care and home health services, proudly serving Napa and Solano County communities. Since 1996, we have been committed to delivering compassionate, high-quality care that allows our clients to live safely and independently at home.

We are currently in a phase of strategic growth and expansion, including the development of additional licensed home health services within Solano and Napa County. As we continue to expand, we are building a strong internal team that supports operational excellence, accountability, and a high standard of service across all departments.

Our team is built on professionalism, reliability, and a genuine passion for helping others. We foster a supportive, team-oriented environment where every role contributes to the success of our clients, caregivers, and organization.

About the Role

We are seeking a reliable, organized, and professional Administrative Operations Coordinator to support our growing healthcare agency.

This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything running smoothly.

You will serve as the central hub of the office—supporting phones, administrative operations, and scheduling coordination.

Schedule (Part-Time Split Shift)

We are hiring for part-time shifts:

Morning Shift: 8:00 AM – 12:30 PM
Afternoon Shift: 12:30 PM – 5:00 PM

What You’ll Do

Front Desk & Phones

Answer incoming calls with professionalism and compassion
Route calls and take accurate messages
Greet clients, caregivers, and visitors

Scheduling Support

Assist with caregiver/client scheduling needs
Provide backup support when scheduling gaps arise
Communicate schedule updates clearly

Administrative Support

Prepare folders for clients, marketing, and recruiting
Track and complete daily administrative tasks
Coordinate meeting notes and follow-ups
Maintain office supplies and organization
Assist with mail, deliveries, and office coordination

What We’re Looking For

Strong communication and phone skills
Highly organized and detail-oriented
Ability to multitask and stay calm under pressure
Reliable and consistent attendance
Positive attitude and team-oriented mindset
Comfortable using computers and office systems
Experience with ClearCare (WellSky) or similar software is a plus.

Why Join Us

Stable and growing healthcare organization
Opportunity to be part of a company expanding home health services in California
Supportive and team-oriented environment
Opportunity for growth and expanded responsibilities
Meaningful work supporting seniors and healthcare services

Pay