Administrative Program Coordinator

Purpose

The Administrative Program Coordinator manages staffing assignments, including hiring and allocation changes, to support NECMHR research activities. It coordinates administrative operations as well as handling equipment and material procurement with vendors to ensure efficient study operations. Additionally, the role oversees scheduling and logistical planning to facilitate the successful execution of research studies. This is a government funded position with an end date of 8/31/2026, renewable based upon availability of funding, work performance, and progress toward research goals.

Responsibilities

• Assists with scheduling and administrative tasks for Director of Research and Clinical Research Manager
• Provides administrative support for the NECMHR and other research initiatives, including oversight of inventory management, clerical duties, and operational support for the research laboratory.
• Follows structural protocols by implementing and executing the conduct of research trials and grant funded research.
• Participates in assigned projects with an emphasis on coordination and communication with research sponsors, community partners, clinical services, University administrators, investigators, subawards and research team members. Manages participant incentives.
• Staffing of research studies, staff allocations and processing of affiliated research payments and incentives.
• Handles all sponsor reporting in collaboration with the department finance team.
• Oversees day-to-day lab operations, equipment maintenance, ordering supplies, coordinating with vendors, and ensuring compliance with departmental and institutional research protocols and safety regulations as well as training new recruits on the OH102 site specific hazard communication training.

Required Qualifications

• Bachelor's degree with three (3) years' experience coordinating research studies or Master's degree and one (1) years' experience.
• Demonstrated detail orientation, ability to follow-through, and strong problem-solving skills.
• Ability to work independently and on a team.
• Excellent written, oral, and interpersonal communication skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint and willingness to learn other technologies as necessary .

Preferred Qualifications

• Previous experience with subject recruitment and retention, human subjects research compliance, and data management.
• Possess effective project management skills, including the ability to plan, organize and schedule work in an efficient and productive manner, focusing on key priorities and meeting deadlines.

Salary Range

$46,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• May work around biohazards
• May work around chemicals
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Climbing of stairs
• Climbing of ladders
• Occasional weekend, overtime, and evening work to meet deadlines
• This position will be assigned on-campus with an expectation to work on-site for most of the scheduled work week. The supervisor will work with the employee to identify the needs of the School, in order to allow for two Flex Day s per week where you are approved to work remotely should you so desire. Remote work will require reliable internet access and a suitable workspace free from distractions.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.