Administrative / Purchasing Assistant

Key ResponsibilitiesAdministrative Duties

• Manage daily office administrative tasks and documentation
• Maintain organized filing systems (physical and digital)
• Prepare reports, quotations, LPOs, invoices, and delivery documents
• Handle email correspondence and supplier/customer communications
• Maintain records of orders, payments, and inventory
• Support management with operational reports and updates

Purchasing Responsibilities

• Source materials, fabrics, hardware, and factory supplies
• Request and compare supplier quotations
• Negotiate pricing and delivery terms with suppliers
• Prepare and issue Local Purchase Orders (LPOs)
• Track orders to ensure timely delivery of materials
• Monitor stock levels and coordinate reordering
• Maintain updated supplier database

Coordination & Support

• Coordinate with production team regarding material requirements
• Follow up with suppliers on pending deliveries
• Ensure purchase invoices match orders and quantities
• Assist in improving cost efficiency and supplier relationships

Requirements

• Minimum 1–2 years experience in administration or purchasing (Furniture industry experience is a plus)
• Strong organizational and multitasking skills
• Good communication skills (English required; Arabic is a plus)
• Proficient in Microsoft Excel and basic accounting documentation
• Attention to detail and accuracy in documentation
• Ability to work independently and handle deadlines
• UAE experience preferred

Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month