Senior Administrative Assistant

Position: Senior Admin Assistant

Location: Initially will be assigned in Indman (Dubai office) but will be transfered to Abu Dhabi

Salary: Gross salary will be disclosed to shortlisted candidates

Duration: Permanent Position

Work Hours: 9:00 AM to 6:00 PM / Monday to Saturday

Leave: 30 Days Paid Leave upon completion of 1 year continuous service

Benefits: As per UAE Labour Law

Qualifications:

• Bachelor’s degree in Business Administration, Operations, HR, or related field/experience
• 4–8 years of administrative or operations experience, preferably in Oil & Gas / Manpower Recruitment industry
• Strong knowledge of UAE onboarding processes (visa, medical, EID, labor contracts).
• Strong proficiency in MS Office
• Excellent communication, organization, and multitasking skills.
• Problem‑solving mindset with ability to streamline processes.

Job Description:

• Maintain organized filing systems for contracts, invoices, candidate documents, and internal records.
• Handle incoming calls, emails, and general inquiries, ensuring timely routing and follow‑up.
• Onboarding of new employees to client projects e.g. collect, verify, and organize all pre‑employment documents (IDs, certificates, medicals, visas, background checks).
• Maintain onboarding trackers for all active candidates, ensuring real‑time status updates.
• Ensure all onboarding files meet internal and client compliance standards before mobilization.
• Arrange travel, accommodation, and relocation logistics for mobilizing candidates.
• Coordinate with PRO/government relations teams for visa processing, EID, medicals, and other regulatory steps.
• Coordinate with finance for payroll setup, bank account documentation, and timesheet.