Administrative Services Assistant 2

The Tennessee Health Facilities Commission (HFC) is responsible for licensure, regulation, and investigation of health care facilities in the state of Tennessee. It also administers the Certificate of Need program, the Nursing Home Civil Monetary Penalty Fund, the Nurse Aide Registry, the Abuse Registry, and is the State Survey Authority (SSA) for the Centers for Medicare and Medicaid Services (CMS). As the State Survey Agency, we are a HIPAA covered entity.

HFC is seeking to fill the position of Administrative Services Assistant 2. This position is based in Nashville, Tennessee and is responsible for accurately reviewing and processing licensure renewal applications for healthcare facilities of assigned programs. The initial schedule is full-time in the office for the first four to six weeks while in training. Once training is completed, the schedule is hybrid with two days in office and three days remote.

Responsibilities:

• Accurately review and process licensure renewals for assigned programs
• Accurately process and review all change of ownership applications associated with licensing health care facilities
• Conduct research and compile data as needed
• Perform data entry tasks using various software programs
• Prepare and edit correspondence, reports, and presentation
• Proofread documents for accuracy, grammar, and completeness

Requirements:

• Proven experience as an administrative assistant or in a related role (preferably in a healthcare or regulatory compliance environment)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Excellent time management skills and the ability to prioritize work
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to multi-task and work well under pressure
• Strong interpersonal skills
• Adapts to change, is flexible
• Learns quickly

Qualifications:

Graduation from an accredited college or university with a bachelor's degree and experience equivalent to one year of professional staff administrative and/or analytic experience. Qualifying experience may be substituted for the required education on a year for year basis to a maximum of four years.

Job Type: Full-time

Pay: From $3,631.00 per month

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Nashville, TN 37243