Administrative Services Assistant 3

Nature of Work

Join Our Team as an Administrative Coordinator

Are you a master of discretion with a talent for high-level coordination? We are looking for a sharp, proactive professional to provide critical support to our top leadership, including the Chief Human Resources Officer and General Counsel. If you thrive in a fast-paced environment where legal precision meets executive operations, this is the role for you.

What You’ll Do

• Executive Partnership: Provide high-level confidential support to the CHRO, Deputy CHRO, and legal leadership. You’ll be the architect behind their presentations, reports, and official correspondence.
• Legal & Litigation Support: Assist the General Counsel and Director of Employment Litigation by managing case files, transcribing dictation, and preparing complex legal documents.
• Command Central: Coordinate high-stakes meetings and special events—from securing facilities and drafting agendas to ensuring minutes are captured and distributed.
• Operational Excellence: Review and process personnel requests to ensure policy compliance and keep the Office of Human Resources Management running smoothly by managing resources and supplies.
• Team Synergy: Act as a vital backup for the Executive Assistant and HR Generalist, ensuring seamless operations across the department.

Who You Are

• Detail-Oriented: You spot what others miss, especially when it comes to legal documentation and compliance.
• A Master Communicator: You can draft professional correspondence and coordinate with various stakeholders with ease and tact.
• Organized & Adaptable: You can pivot from managing office supplies to assisting with litigation scheduling without breaking a sweat.

• Trusted Professional: You handle sensitive personnel and legal information with the utmost integrity.

Why Join Us?

This isn't just a support role—it’s a seat at the table in the Office of Human Resources Management. You will be a key player in maintaining the operational heartbeat of our organization.

Ready to elevate your career? Apply today!

Minimum Qualifications

Training: Graduation from an accredited college or university with a degree in the area of assignment.