Administrative Services Director

Description:

Job Summary: Plans, organizes and controls the administrative services functions necessary to effectively operate and meet the expectations of a residential educational & training school in line with requirements established under a negotiated contract with the U.S. Government. This includes Finance, Purchasing, Property, Health & Wellness clinic, IT, Food Service, and Maintenance/Logistics.

Duties/Responsibilities:

• Must model the Company Core Values and the operating principles at all times.
• Must create and sustain positive working relationships with co-workers.
• Directs, budgets for, and administers the finance, facilities maintenance, logistics, food service, purchasing functions and Information technology.
• Acts as Contracting Officer to ensure that Career Systems meets contractual obligations with the U.S. Department of Labor.
• Serves as a member of the Center’s Senior Leadership Team.
• Prepares and submits center prime contract and statement of work for contract negotiations between Career Systems and the U. S. Department of Labor as needed by the corporate office.
• Evaluates and maintains the Center’s information technology structure and operations, and identifies areas where efficiency and effectiveness can be improved and directs organizational changes as required and continues to evaluate IT operations and cost effectiveness.
• Interviews and selects staff; approves promotions, merit increases, transfers, etc., within department.
• Prepares and submits center site utilization and future capital improvement projections.
• Develops and distributes timely reports for internal, corporate and Government management.
• Develops a planned orientation program for new hires and provides in-service training for departmental staff.
• Conducts departmental meetings on a regular basis.
• Administers small business and small disadvantaged business subcontracting plans.
• Performs other duties as assigned.

Requirements:

Qualifications:

Minimum: Bachelor’s degree in business administration, accounting or work-related field, or an equivalent combination of education and experience Three years broad based practical experience in business-based position, one of which was in supervisory capacity.

Preferred: Master’s degree in business administration, accounting, or work-related field, five years broad-based experience in Job Corps or similar training program, three of which were in a supervisory capacity.

Knowledge: Knowledgeable in contract administration, fiscal analysis, procurement practice, maintenance/logistics, etc., ability to extract pertinent facts from verbal communications to be committed to paper in the form of legal documents, contracts, proposals and standard communications, excellent communication skills Ability to withstand pressure and frustration. Ability to direct and inspire staff.

Physical Requirements:

Frequently

Sitting

Seeing

Hearing

Speaking

Occasionally

Standing

Walking

Bending

Stooping

Squatting

Flexibility

Seldom

Climbing

Lifting 50 pounds

Carrying

Kneeling

Pushing/Pulling

Running

Driving

Environmental Demands:

Equipment: Ability to operate office equipment

Work Alone: Occasionally works alone

Work With Others: 85% of time spent working and interacting with team and other departments

Reading: Ability to read at a college level

Writing: Ability to write at a college level