Administrative specialist

Long Description

The Administrative Assistant will provide administrative and coordination support to ensure smooth office operations and site activities in Ras Ghareb. The role requires a proactive, detail-oriented individual with strong organizational skills and fluency in English and Chinese , capable of handling daily administrative tasks, supporting employees, and facilitating communication across departments.

Key Responsibilities

• Administrative & Office Support

• Manage daily office operations and administrative tasks.
• Prepare, edit, and format documents, reports, and presentations.
• Maintain office supplies and coordinate office maintenance to ensure a productive environment.
• Project Coordination & Documentation
• Maintain permits, licenses, and records for vehicles, employees, and office assets.
• Support departments in project planning and execution.
• Assist with scheduling and project tracking.
• Employee Support (Local & International)
• Maintain attendance records and support company events and training.
• Coordinate site permits and ensure compliance with local regulations.
• Manage visas, work permits, and residence arrangements for international staff.
• Procurement & Fleet Management
• Process purchase requisitions (PRs) and purchase orders (POs) and liaise with suppliers.
• Schedule vehicle maintenance and manage fuel refills and fleet logistics.
• Communication & Translation
• Facilitate smooth communication between departments.
• Provide translation for documents, meetings, and correspondence as needed.