Administrative Specialist (Chinese-English Bilingual)

Base Location: Media City, Dubai, UAE

Reporting Line: Administrative Manager

About Us

Legend is a global technology and FinTech company focused on pioneering solutions in the blockchain and financial technology sectors. We are dedicated to redefining the future of finance through innovative products and services that integrate advanced blockchain technology and digital finance infrastructure. Our dynamic international team drives impactful digital solutions and supports global business operations from our Dubai base.

Role Overview

The Admin Specialist is responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the business. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast paced, multicultural environment.

Key Responsibilities

• Manage daily administrative operations, including office coordination and documentation
• Handle internal and external correspondence (emails, calls, letters) in a professional manner
• Prepare, organize, and maintain records, reports, and filing systems (digital and physical)
• Assist with travel arrangements, visas, accommodation, and expense claims where required
• Coordinate with vendors, service providers, and building management
• Support HR and Finance teams with administrative tasks such as equipment preparation for new hires, office expenses and invoice processing
• Ensure compliance with company policies and local regulations
• Assist with ad hoc projects and tasks as assigned by management

Requirements & Qualifications

• Diploma or Bachelor's degree in Business Administration or a related field
• Minimum 2-5 years of experience in an administrative or office support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills in Chinese and English language
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Detail oriented, proactive, and able to work independently
• Experience working in a fast growing or international company is a plus

Preferred Skills

• Chinese language proficiency (Mandarin) is a must
• Experience supporting senior management
• Familiarity with HR or finance administrative processes
• Experience in tech, fintech, or startup environments
• Strong organizational, coordination, and communication skills.
• Excellent problem-solving and emergency response capabilities.
• Detail oriented, highly responsible, and service minded, with strong teamwork awareness.
• Solid understanding of local laws, regulations, and administrative policies in Dubai.