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Administrative Supervisor 1- Finance

Description

AMENDED

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $64,962.45 to $105,602.61 for Schedule A, and $64,962.45 to $100,322.50 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Essex Vicinage is seeking a customer-oriented, goal-oriented professional with excellent technical, accounting, and financial management skills to work in its Finance Division. Under the general direction of the Court Executive 2B (Finance Division Manager) or Court Executive 1B (Assistant Finance Division Manager), or other supervisory personnel in the division, the selected candidate will perform professional administrative and cash management functions for the court held funds and revenues unit and supervise the diverse work activities of a team composed of support personnel within the Finance Division. The responsibilities of this position include the acceptance, processing, internal control and system management of court ordered payments and filings to include but not limited to Bail, Child Support, Fines and Restitution, Civil, General Equity and Family Law Division filings, Special Civil Part filings, and other miscellaneous sanctions and application fees. Specific responsibilities include but are not limited to: developing appropriate goals and standards; monitoring work productivity; ensuring compliance with internal controls, policies, procedures and court rules; mentoring, and coaching staff; assessing training needs; advising management on personnel issues and unresolved staff or team conflicts. Other duties include distributing and prioritizing work; ensuring proper resource allocation; handling personnel actions such as participation in staff recruitments; making recommendations for pre-disciplinary and disciplinary actions; ensuring staff accountability and conducting formal performance evaluations; holding monthly staff meetings; preparing statistical and financial reports, reconciliations, ledgers and analysis; reviewing system reports and resolving discrepancies; preparing productivity progress reports; approving timesheets and leave requests; participating in partnership meetings; the ability to successfully interact with both internal and external customers and working with internal and external financial auditors.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Graduation from an accredited college or university with a bachelor's degree including or supplemented by 21 credits hours in accounting, business administration, economics, public administration statistics, mathematics, data analytics or financial-related courses. Six of these credit hours must be in accounting and three years of paraprofessional and/or professional experience, one year of which shall have included experience in accounting, accounts payable, auditing, purchasing, budgeting, cash management and/or financial analysis.

Substitution: Applicants who do not possess the required education but do possess the required 21 credit hours in accounting, business administration, economics, public administration, statistics, mathematics, data analytics or financial-related courses, including six (6) accounting credit hours, may substitute paraprofessional and/or professional experience on a year-for-year basis. A master’s degree from an accredited college or university in business or public administration, economics, accounting, statistics, mathematics, data analytics or finance may be substituted for one year of general experience as indicated above –OR– a CPA designation may be substituted for one year of general experience as indicated above.

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (Seehttps://naces.org/members/) Submission of Transcript required with application.

Supplemental Information

Driver's License:Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY:

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

NOTE: Submission of a cover letter is preferred but not required.