Administrative Support Specialist

Job Summary
We are seeking an energetic and highly organized Administrative Support Specialist to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, manage office operations, and provide essential administrative assistance to ensure smooth daily functions. Your proactive approach and excellent communication skills will help foster a professional, efficient, and welcoming environment. This position offers an exciting opportunity to develop your office management expertise while supporting a collaborative team dedicated to excellence.

Duties

• Greet visitors at the front desk with professionalism and courtesy, ensuring a positive first impression
• Operate phone systems, answer inquiries, direct calls, and handle customer support with exceptional phone etiquette
• Organize, review, and process incoming client tax documents
• Perform data entry and maintain accurate records through filing systems, both digital and physical
• Handle bookkeeping tasks utilizing QuickBooks to process invoices, track expenses, and support financial record-keeping
• Assist with office management duties including supply ordering, equipment maintenance, and organization of office spaces
• Proofread documents for accuracy and clarity while ensuring all communications are polished and professional
• Attend events on behalf of the company and possibly visit local clients

Qualifications

• Proven clerical or administrative experience in an office environment with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent computer literacy with the ability to perform data entry efficiently and accurately
• Bilingual abilities are a plus to serve diverse client needs effectively
• Strong typing skills coupled with excellent proofreading capabilities
• Exceptional time management skills to prioritize tasks effectively in a fast-paced setting
• Previous experience in office management or as a personal assistant is advantageous
• Demonstrated ability to handle multi-line phone systems, manage calendars, and provide outstanding customer service

Join us as an Administrative Support Specialist where your organizational talents will shine! Be part of a vibrant team committed to operational excellence while enjoying opportunities for professional growth. We value proactive individuals who thrive on making a difference every day through their dedication and skill.

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person