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Administrative Support Specialist III
PCI Productions is looking for an Administrative Support Specialist responsible for the following:
- Receive, send, sort, scan, prepare and distribute mail
- Gather information for, prepare and distribute a list of on-site contractors in a format defined by JA management.
- Maintain various documents, lists and basic spreadsheets in support of the organization.
- Assist with shredding or assembling the documents to be sent to the shredding facility.
- Package, label and record these documents per appropriate regulations. Once prepared, arrange shipping.
- Assist with Records Management tasks.
- Drafting, processing and finalizing letters and correspondence
- Coordinate, help prepare, and track electronic tax-exempt certificates as needed
- Compiling, copying, scanning and distributing documents.
- Support the Closeout process in checking documents in and out of closeout.
- Assist customers with system access requests, document retrieval and maintain document storage areas
- Assist with submitting trouble call tickets to the ESD
- As needed, assist with battery collection and disposal as the primary POC.
- Assist the property custodian with equipment requests.
- Assist with office moves, cleanouts, organization, and setups.
- Prepare travel authorizations and vouchers.
- Services as the ARC Procurement awards coordinator.
- Assist the COCO with tracking open actions with suspense dates and reporting status at weekly tag with the COCO.
- Manage the COCO calendar.
- Create and maintain electronic contract files from replicating specified files in Closeout backlog or other specified location.
REQUIREMENTS
- Candidates must have 2 years experience that demonstrates practical knowledge in the above listed tasks. 2 years of higher education can be substituted for 2 years of experience.
- Candidate must have advanced knowledge of Microsoft Office applications.
- Candidate must be capable of independent performance and able to anticipate the needs of the team.
- Candidate must be able to lift 30 pounds
- Candidate must be a US citizen.
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