ADMINISTRATIVE TECHNICIAN

JOB TITLE:

Administrative Technician

JOB CLASS NUMBER:

CLR941

PAY GRADE:

G05

SALARY:

$15.43 per hour

FLSA STATUS:

Non-Exempt

BUSINESS UNIT NAME:

Drainage Utility

REPORTS TO:

Drainage Utility Supervisor

SUPERVISORY WORK:

None

SUMMARY

This position is primarily responsible for coordinating the activities of the department's administrative staff; answering and directing all telephone calls; coordinating field communications on two-way radios and cell phones; managing and maintaining all forms, dockets, records, correspondence, purchases, invoices and other daily paperwork as directed by the Department Head; and assisting the department's management staff in all administrative matters as needed.

ESSENTIAL RESPONSIBILITIES

• Performs employee timekeeping, processes payroll and performs data entry in the Workday system.

• Takes all citizen calls for the department and responds courteously and professionally.

• Maintain job reports and performs data entry to track and maintain accurate status.

• Gather and organize information for citizen service requests.

• Maintain Drainage utility billing accounts.

• Processes credit card transactions.

• Pays or authorizes the payment of invoices.

• Orders supplies and ensures that supplies are well-organized.

• Performs Inter-governmental billings.

• Tracks budget totals.

• Maintains confidential employee files.

• Processes and maintains employee accident reports.

• Handle paperwork for hiring employees.

• Help employees with job related questions.

• Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS

Requires a High School Diploma or its equivalent and three years of office experience, record keeping or bookkeeping experience. Requires a valid Texas driver’s license.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to type 25 wpm.

• Knowledge of standard bookkeeping and accounting principles.

• Ability to operate standard office equipment including a calculator, ten-key, copier, and multi-line telephone system.

• Ability to perform basic mathematical calculations.

• Proficient in the use of a computer for data entry, word processing and accounting purposes.

• Ability to establish and maintain an effective working relationship with co-workers and the general public.

• Skill in effectively communicating verbally and in writing with the general public, vendors/suppliers and City employees.

• Ability to handle confidential information in an appropriate manner.

• Ability to perform multiple tasks accurately and efficiently.

• Ability to observe regular and punctual attendance.

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee is also required to finger, grasp, handle, life walk, stand, hear, crouch, reach, speak, see, and talk. Also requires the ability to make rational decisions and preform repetitive motions.

WORK ENVIRONMENT

The employee spends part of their time working in an environment where errors on my part can lead to significant physical or mental consequences for me or others.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.

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